The Most Expensive Components of an ECM System

When organizations consider the costs associated with implementing an enterprise content management (ECM) system, it is common practice to keep the price of the new system, particularly the software, top of mind. However, there are more important elements that must be taken into account. A critical element of a new ECM system will be its adoption and usage by employees. The sooner employees can learn to use its features and functionality, the … [Read more...]

How Accounting Departments Can Simplify Contract Management

Accounting departments have their fair share of data, spreadsheets and reports to manage on a daily basis. But many of them must also maintain hundreds of lengthy contracts containing information about taxes, employee wages, vendor agreements and more. Here are three contract types accounting departments can easily manage with an enterprise content management (ECM) system. 1. Statements of Work The Problem: Statements of work … [Read more...]

7 Document Imaging System Capabilities Your Office Needs

While many documents spend their lives as electronic content, most organizations still use a great deal of paper in their daily operations. A document imaging system supports this method of recordkeeping by converting paper documents to digital images that are stored in an electronic repository. Here are seven important document imaging capabilities that every office needs. 1. On-Demand and High-Volume Capture The most robust … [Read more...]

4 Things to Consider When Implementing Electronic Records Management

A records management strategy is vital to the life cycle of your organization’s information. At an organizational level, a records management strategy governs how information is created, stored, shared, tracked and protected. Electronic records management (ERM) software simplifies the application of this strategy, helping to manage the life cycle of business records without interfering with your line of business. A records management … [Read more...]

5 Reasons to Manage Contracts with Document Management Software

Contract management can be a paper-heavy and time-intensive process due to excessive contract length, revisions and approval steps. In addition, contracts must be stored in an easily accessible place so that they are available for reference at any time until they expire or are renewed. Here are five reasons why a document management system is a great tool for contract management. 1. Decreased Costs Storing contracts in an electronic … [Read more...]

How to Securely Email Documents with ECM

What does your organization do to prevent its emails from being hacked? With massive email security breaches fresh in mind, many organizations share concerns that confidential email attachments can fall into the wrong hands. Here are three tips for using enterprise content management (ECM) software to securely email documents. Emailing Documents Inside Your Organization Email attachments can be vulnerable to theft or eavesdropping. If … [Read more...]

What’s the Difference Between Laserfiche Mobile and the Laserfiche Client?

Laserfiche Mobile and the Laserfiche Client are two powerful platforms that increase organizational productivity in distinct, yet complementary ways. Here is an overview of the unique features each product has to offer. Laserfiche Client Designed for on premise users, the Laserfiche Client allows organizations to: Capture information from multiple sources such as electronic forms, automatic filing tools or a built-in scanning … [Read more...]

4 Ways to Manage Unstructured Data with ECM

According to International Data Corporation—a technology-focused research firm—the amount of global data created and replicated annually will reach 44 zettabytes (or 44 trillion gigabytes) by 2020. Much of this data—including emails, photographs, video, social media content and text documents—is unstructured, meaning that it has no identifiable structure (like a spreadsheet or database has). Structured vs unstructured … [Read more...]

How to Capture Documents into Your Repository: Part 2

Capture—the process of getting data into an enterprise content management (ECM) system like Laserfiche—is an integral part of many business processes. In Part 1 of this series, we described the different ways that paper documents could be saved in an ECM system. Here are some capture strategies for electronic content. If You’re Working with Electronic Documents 1. Drag and drop files from a desktop or network drive directly into Laserfiche. … [Read more...]

How to Capture Documents into Your Repository: Part 1

Capture—the process of getting data into an enterprise content management (ECM) system like Laserfiche—is an integral part of many business processes. The sooner documents are saved in the system, the sooner they can be used, filed to retention standards and audited. Here are a number of capture strategies to improve enterprise-wide compliance and information transparency. If You’re Dealing with Paper Documents Most organizations, even … [Read more...]