3 Ways a Content Management System Helps Your Organization Be More Successful

Your organization’s staff searches for information, acts on it, moves it and archives it every day. This process, with its manual searching, faxing, photocopying and hand distribution, is costly and time-consuming. But by implementing a content management system, organizations can realize many benefits that noticeably improve organizational efficiency. Streamlining business processes and increasing efficiency are fundamental goals for any … [Read more...]

7 Document Imaging System Capabilities Your Office Needs

While many documents spend their lives as electronic content, most organizations still use a great deal of paper in their daily operations. A document imaging system supports this method of recordkeeping by converting paper documents to digital images that are stored in an electronic repository. Here are seven important document imaging capabilities that every office needs. 1. On-Demand and High-Volume Capture The most robust … [Read more...]

How to Securely Email Documents with ECM

What does your organization do to prevent its emails from being hacked? With massive email security breaches fresh in mind, many organizations share concerns that confidential email attachments can fall into the wrong hands. Here are three tips for using enterprise content management (ECM) software to securely email documents. Emailing Documents Inside Your Organization Email attachments can be vulnerable to theft or eavesdropping. If … [Read more...]

What’s the Difference Between Laserfiche Mobile and the Laserfiche Client?

Laserfiche Mobile and the Laserfiche Client are two powerful platforms that increase organizational productivity in distinct, yet complementary ways. Here is an overview of the unique features each product has to offer. Laserfiche Client Designed for on premise users, the Laserfiche Client allows organizations to: Capture information from multiple sources such as electronic forms, automatic filing tools or a built-in scanning … [Read more...]

How to Capture Documents into Your Repository: Part 2

Capture—the process of getting data into an enterprise content management (ECM) system like Laserfiche—is an integral part of many business processes. In Part 1 of this series, we described the different ways that paper documents could be saved in an ECM system. Here are some capture strategies for electronic content. If You’re Working with Electronic Documents 1. Drag and drop files from a desktop or network drive directly into Laserfiche. … [Read more...]

How to Capture Documents into Your Repository: Part 1

Capture—the process of getting data into an enterprise content management (ECM) system like Laserfiche—is an integral part of many business processes. The sooner documents are saved in the system, the sooner they can be used, filed to retention standards and audited. Here are a number of capture strategies to improve enterprise-wide compliance and information transparency. If You’re Dealing with Paper Documents Most organizations, even … [Read more...]

How to Make HR Records Management Way Easier: Part 2

Transparent Records Management and other facets of ECM software provide the tools for better HR practices, even in an organization without a dedicated records manager. In Part 1 of this blog series, we described why HR records management is so challenging, then introduced Transparent Records Management as a solution. Here is a four-step guide to how this solution can be implemented in HR. 1. Designate an HR administrator The “records … [Read more...]

How to Make HR Records Management Way Easier: Part 1

We often talk a lot about the roles and responsibilities of records managers—but not all organizations actually have records managers. In the case of human resources (HR), maintaining employee records often falls on the HR department itself. HR professionals shouldn’t spend too much time acting as records managers, yet it’s crucial to comply with government and company policies regarding employee files. How can HR professionals balance … [Read more...]

How to Achieve Hiring Compliance with ECM

Hiring compliance violations are on the rise in the United States. Missing employee documents, inaccurate personnel information and a general lack of awareness of hiring requirements are common culprits causing stiff employer penalties. Here are three ways organizations can optimize their processes to improve personnel file accuracy and ensure compliance with hiring laws. Research Hiring Compliance Laws Before automating your … [Read more...]

How to Diagram Your HR Business Processes

Recruiting and onboarding new employees, evaluating employee performance and processing leave requests are just a few of the functions performed by a typical human resources (HR) department. All of these processes involve documents that need to be accessed and reviewed by multiple people. Automating these traditionally manual processes can increase productivity and cut costs. However, it is vitally important to first diagram your business … [Read more...]