7 Document Imaging System Capabilities Your Office Needs

While many documents spend their lives as electronic content, most organizations still use a great deal of paper in their daily operations. A document imaging system supports this method of recordkeeping by converting paper documents to digital images that are stored in an electronic repository. Here are seven important document imaging capabilities that every office needs. 1. On-Demand and High-Volume Capture The most robust … [Read more...]

How to Make HR Records Management Way Easier: Part 2

Transparent Records Management and other facets of ECM software provide the tools for better HR practices, even in an organization without a dedicated records manager. In Part 1 of this blog series, we described why HR records management is so challenging, then introduced Transparent Records Management as a solution. Here is a four-step guide to how this solution can be implemented in HR. 1. Designate an HR administrator The “records … [Read more...]

How to Make HR Records Management Way Easier: Part 1

We often talk a lot about the roles and responsibilities of records managers—but not all organizations actually have records managers. In the case of human resources (HR), maintaining employee records often falls on the HR department itself. HR professionals shouldn’t spend too much time acting as records managers, yet it’s crucial to comply with government and company policies regarding employee files. How can HR professionals balance … [Read more...]

How to Achieve Hiring Compliance with ECM

Hiring compliance violations are on the rise in the United States. Missing employee documents, inaccurate personnel information and a general lack of awareness of hiring requirements are common culprits causing stiff employer penalties. Here are three ways organizations can optimize their processes to improve personnel file accuracy and ensure compliance with hiring laws. Research Hiring Compliance Laws Before automating your … [Read more...]

How to Diagram Your HR Business Processes

Recruiting and onboarding new employees, evaluating employee performance and processing leave requests are just a few of the functions performed by a typical human resources (HR) department. All of these processes involve documents that need to be accessed and reviewed by multiple people. Automating these traditionally manual processes can increase productivity and cut costs. However, it is vitally important to first diagram your business … [Read more...]

7 Signs You Need HR Automation

Keeping pace with technological advances is a lofty goal, and most organizations don’t have the budget for frequent upgrades. Before you decide to automate HR, it’s important to weigh all the factors involved, such as the predicted growth of the company and the level of satisfaction (or dissatisfaction) with the current HR system. Here are seven ways to recognize when the need for HR automation has become critical. 1. Core Functions Have Become … [Read more...]

What is Human Resources (HR) Automation?

Human Resources (HR), along with many other departments, depends on document-driven processes to get work done. For example, employment contracts must be read and signed by new employees during the onboarding process. In a paper-based office, this process requires someone to make sure the contract is accurately prepared, printed, signed by the employee, received by HR and properly filed. Although the employee contract is an essential part of … [Read more...]